What you NEED TO KNOW about PCI compliance

A Welcome Systems Ltd Webinar

When: 8th May 2017, 10:30am (UK time)

The handling and storage of payment cards is a thorny issue within the hospitality sector and there is confusion as to how payment cards should be handled, leaving businesses offering accommodation feeling vulnerable to penalties.

There are mixed messages as to how 'no-shows' should be handled and some acquirers do not provide the necessary clear instructions. In this 45 minute webinar, Welcome Systems will seek to unravel the truth and leave the viewer with a very clear picture of the requirements for handling reservations and payments within this sector, while at the same time ensuring the processes adopted comply with the PCI DSS standard.

The session will be chaired by More Fire PR’s Director Mark Ferguson, who will be joined by:

  • Industry and PCI expert Tracey Long (Senior Manager Payment Data Security, Worldpay, PCI SSC Board of Advisors Member 2015-2017 & Chair UK Acquirers Compliance SIG)
  • Connie G. Penn MIBC (Managing Director Kilrush Consultancy Ltd, Vice-Chair UK Acquires Compliance SIG)
  • Paul Brennecker CISM (experienced Principal Consultant / QSA, heading up the PCI team at Security Risk Management Ltd, formerly a member of the PCI compliance team at Barclaycard in Northampton)

Places are limited, so book yours today by filling in the form below:

[contact-form-7 id="14730" title="Contact form PCI webinar"]

Image credit

Read More

“It just looks like a great, big bowl of spaghetti,” mused Welcome Systems’ Managing Director, John Jones, as a slide depicting the current state of hotel technology appeared on the screen.

John was taking part in a webinar held jointly with Booking.com that dared to ask the question: “what technology do customers expect from your property in 2017?”. Billed as a unique insight into the requirements of increasingly tech literate guests, the presentation didn’t disappoint.

Joined by Sam Biddlecombe, who has been with Booking.com for over three years, John set the scene by suggesting that technology partnerships would help hotels become successful in the digital economy.

“Hotels need to partner with the best,” John explained. “We’re well aware that the industry has been through some tough times recently, with a squeeze on resources and impending difficulties surrounding recruitment making for a challenging time ahead.”

“No one talks to each other…”

As Sam explained during his opening remarks, “the industry is in a mess. No one talks to each other unless a fee is involved. This is why Booking.com wants to create a one-stop-shop that brings together PMS, online booking and rate management.”

This collective desire to connect and demystify hospitality technology led to a partnership between Booking.com’s BookingSuite utility and the Welcome Anywhere hotel booking system - the first integration of its kind to take place in the UK.

Next, Sam revealed some promising research from Visit Britain that suggests overseas visits to the UK are likely to increase in the coming months with both American and Chinese citizens in particular choosing these very shores for their annual getaways.

Perhaps more importantly, Visit Britain is making sure such visitors are encouraged to step foot outside of London and explore the surrounding areas. As John was quick to highlight, this is great news for accommodation providers, and offers plenty of opportunity to meet the challenging market conditions head-on.

Lessons from the airline industry

In order to capitalise on the expected influx of overseas holidaymakers and tech literate UK guests, John and Sam agreed that hotels could do a lot worse than learn from the airline industry.

“Although I’m not keen on the term, millennials are all about getting information fast. I sit within that generation, and I don’t own a laptop - the only computer I have is my smartphone, “ explained Sam. “For example, I took an extended break over the festive period and used only my smartphone throughout the entire booking journey.”

“I’m off to Heathrow a little later today, and I did the exact same thing,” agreed John. “I didn’t turn to my laptop once while booking the tickets. The airline sector relies heavily on tech comforts during the booking process, onboard the flight and for the aftercare. Experience is vital when it comes to travel and hospitality.”

Sam went on to highlight that everything is now made super easy thanks to technology, whether it be on board a plane or in an Uber taxi; “you’ll readily find free WiFi and can even connect your smartphone to the car in order to listen to your favourite music.

“The reason we’re talking about the flight experience in particular is because overseas visitors will have experienced a level of tech comfort during that part of their journey that they’ll expect to continue into their hotel stay. They want an amazing experience throughout.”

“The tech on offer in the airline industry is driven by the needs of the customer,” continued John. “Thankfully, this is now starting to filter down into the PMS world, too, as we recently demonstrated with the introduction of a guest-facing group booking system that enables bookers to take control of their stay.”

A great web presence should be top of the hotelier agenda

Google’s recent change to their search algorithm means that websites lacking mobile compatibility will begin to lose serious ground within search results. As both John and Sam explained during the webinar, the effects of this could be disastrous for hoteliers who don’t invest time in their web presence.

“Google aren’t doing this to demote websites - they’re doing it to provide the best possible user experience,” explained Sam. “There’s also a common misbelief that managing your own website is an expensive endeavour, but it simply doesn’t have to be, if you choose the right platform.”

“It also pays to find a web company that appreciates the hotel sector,” added John. “And definitely use professional photos. We’ve seen some shockers in our time, and great, unique, up-to-date photography will help reflect the spirit and values of the hotel. Likewise, hoteliers can build a sense of community by collecting reviews online.”

PCI compliance was also highlighted as an absolute essential for hotels in the modern age, along with clutter-free web design, clear placement of the ‘Book Now’ button and a focus on story telling, rather than dull, uninspiring hotel descriptions.

Data: the hotelier’s secret weapon

“The most important thing is always the customer,” concluded Sam. “Hotels have a huge advantage here, which lies in the data they hold.”

Sam proceeded to tell the story of the hotel at which he regularly stays, in part because of their recognition of his favourite mini bar snack, which he finds replenished in greater numbers whenever he revisits.

“Hotels that don’t profile guests are losing out,” confirmed John. “Guests are now engaged much earlier on in the booking process, and by offering a sense of authenticity and focusing on random acts of kindness by introducing the little things that people remember, hotels can increase the chances of repeat bookings.”


The hospitality industry has been through some tough times of late, and the road ahead still looks decidedly bumpy, but as John and Sam so eloquently explained during today’s webinar, there remains a huge number of opportunities for hoteliers, if they’re prepared to invest in the best technology.

Guests will increasingly expect their ‘tech comforts’, wherever they happen to be staying. Is your hotel, B&B or guesthouse ready for the modern customer?

The quotes contained in this post are abridged. Below is a recording of the full webinar:

[video width="1920" height="1080" mp4="/wp-content/uploads/2018/01/What-technology-do-customers-expect-from-your-property-in-2017-.mp4"][/video]

Read More

[fusion_text]We live in very exciting times - particularly if you work in the hospitality industry. New tech surrounds us and arrives practically every day, but as a hotelier, how do you navigate the digital economy, suss out the solutions most appropriate to your business and invest in the stuff that will help you become more profitable?

Most importantly, what do your guests expect from technology and how can you leverage their interest in the latest devices and trends in order to fill more beds?

We think we have the answers, and on February 22nd, we'll be discussing this topic in detail with Booking.com. We'd love you to join us!

In this thirty minute webinar, John Jones from Welcome Systems Ltd and Booking.com's Samuel Biddlecombe will cover the latest technology available to hotels and discuss what the guest of 2017 might expect before, during and after their stay.

John and Samuel will discuss the following:

  • Optimism in the UK hotel market (visitor numbers and spend set to rise);
  • what customers expect today;
  • what today’s travel customer looks like;
  • how to create a great online experience;
  • untangling hotel technology;
  • how to use technology to drive revenue.

The live webinar will take place on Wednesday, February 22nd between 11:00am and 11:30am GMT.

To register for free, click below:

[/fusion_text][button link="https://attendee.gotowebinar.com/register/3007143791647843329" color="default" size="" type="" shape="" target="_blank" title="" gradient_colors="|" gradient_hover_colors="|" accent_color="" accent_hover_color="" bevel_color="" border_width="1px" shadow="" icon="" icon_position="left" icon_divider="no" modal="" animation_type="0" animation_direction="left" animation_speed="1" alignment="" class="" id=""]Register[/button]


Image credit

Read More